Day 1 (January 30th 2012)

Opening Remarks by Ian D. Robertson. (Key Points)

  • Planning is about considering future options and making wise choices now for our children tomorrow. It is not anti-development and pro-conservation but rather about finding the appropriate balance between today’s needs and tomorrow’s choices.
  • This workshop is about leadership, responsibility and moving forward together.
  • We have a responsibility to advocate for getting regional plans done in an open, transparent and inclusive fashion.



Specifically we need to improve:

  • The lack of urgency and commitment to get regional plans done, approved and implemented – it is not business as usual. All land users need to come to the table and participate;
  • The excessive amount of front-end time the Parties take to approve their terms of reference and to establish the regional commission is phenomenal. The time it takes to produce plans, seek plan approval and to implement them is also a lengthy process; and
  • The need for a solution on how recognized Yukon First Nations with Final Agreements and without Final Agreements can engage with each other and work together to prepare regional land use plans where their traditional territories overlap.
  • I hope that by the end of this workshop, we all know more about each other, that you know a lot more about regional planning and together we can use this knowledge to implement the vision of the land claim agreements and complete regional plans throughout the Yukon.

6 Presentations and 2 Breakout Groups

----Breakout Group 1 Getting to Know you (and what you know)----

*see overall workshop themes on page 9*

1. Regional Planning Done under Chapter 11 of the First Nation Final Agreements Ross Burnett, Land Claim Implementation Secretariat, Yukon Government.


· Ross provided an overview of Chapter 11. His main points included: make sure you interpret CH 11 in its entirety; understanding specific clauses in the context of the objectives for the chapter.

· A laypersons guide to Chapter 11 including some Tips about how to read and interpret it.

· 3 parties in the Agreements which brings up different interpretations of the Agreement

· Recognized the difference between the Umbrella Final Agreement and the First Nations Final Agreements.



2. From Claim to Plan (and Beyond): the Common Land Use Planning Process (CLUPP) Ron Cruikshank (YLUPC).


· Ron’s presentation covered Land Claim Agreements and how they have led to Regional Land Use Planning. Addressed the important point that Land Claim Agreements, distinguished : Who owns land? Who manages the land, but the agreements did little to answer the question of how the land is going to be used.

· Ron’s presentation touched on how YESAA review process fits into the completed Regional Plans

· Discussed Regional Planning Commissions and the planning cycle from plan production to Plan revision

· Portrayed the CLUPP process from Land Claim to Final Plan

· Showed where Yukon First Nations are with respect to stages of planning in CLUPP

· Showed approval process slide from recommended plan to approved plan.

· Showed slide that portrays the various boards and committees that need to be involved in plan implementation


3.Gillian McKee gave a brief presentation which discussed the Senior Liaison Committee (SLC) the Technical Working Group (TWG) and the Interdepartmental Working Group

----Breakout Group 2 Reflections on the Common Land Use Planning Process----

*see overall workshop themes on page 9*

4.Case Studies of the Core Planning Processes for Regional Land Use Plan Production Ron Cruikshank, YLUPC

Gwich’in Settlement Area Land Use Plan and the North Yukon Regional Plan Covered the following points:

1. Regional Introduction

2. Planning Context

3. Agreement made before Commission


4. Commission Start-up

5. Preparing Plan:

Issues and Interest, Information Collection,

Options/Scenario, Draft Plan

6. Plan Approval

7. Plan Implementation

Conclusions from Case Studies:

· FNs and Governments Relations is Key to Success

· Roles of All Agencies Involved need to be defined well

· Constant work is required to ease tension between “independent” Commissions and Parties

· The Commission often struggle with: Land Designation System, Landscape Management Unit development, Prescriptive Planning (or not), Developing Principles, Goals and Objectives, the Options or Scenario stage

· Once Draft Plan is done, things get better

Summary documents are very useful

· Regional Plans can take a longer time then imagined at start!


5. Implementing the North Yukon Regional Land Use Plan Randy Lamb (YG)

· Randy discussed the various steps involved in the implementation process. discussed the coordination efforts between YG and VGFN. Joint preparation of plan implementation budget and work plans


6. A Decision Framework for Evaluating Plan Alternatives for the Dawson Region Planning Commission Jeff Hamm, DRPC Senior Planner

· Jeff Hamm’s presentation covered the following points:

· Regional Planning Context, the Dawson planning process and Evaluating Plan Alternatives

· Jeff’s Presentation covered where the Dawson Regional Planning Commission is with respect to the Regional Planning Process and CLUPP and how the Commission will approach plan alternatives.

· Jeff also covered Lessons Learned from previous planning Commissions. (ie) highlighted the recent flurry of ad campaigns encouraging stakeholders to submit input into the Peel Planning Process, unfortunately this push should have been at the front end. Another lesson learned was that there is a need for consistent and meaningful evaluation criteria throughout the process.

· Other lessons learned included: Goal Orientation and Multiple Objectives (triple bottom line) i.e economic, socio – cultural and environmental.

· Jeff went on to discuss the conflicting goals of planning as outlined by Campbell, essentially the conflicting goals of sustainable development can be portrayed as a triangle with Equity, Economy and Ecosystems - situated at each corner. Planners find themselves situated in the middle of this triangle.

· The Dawson Planning Goals portray a similar triangle to Campbell’s with First Nation Cultural Value, Economic Prosperity and Environmental Stewardship occupying the three corners.

· The Dawson Regional Planning Commission is looking to incorporate Structured Decision Making into their process. The DRPC plans to do this by: firstly, developing alternatives and objectives in public workshops, secondly scenario development and analysis by DRPC Planning team, thirdly refining scenarios and presenting them to Commission and Parties.

Day 2 (January 31st 2012)

2 Presentations and 3 Breakout Groups

1. Structured Decision Making and its Potential Use in Regional Land Use Planning, Dan Ohlson (Compass Resource Management) and Lesley Cabott (Morrison- Hershfield)

Dan Olson and Lesley Cabbot presentation covered structured decision making and its applications in a Regional Planning Context. Lesley and Dan’s presentation covered the following points:

· SDM is an organized and transparent framework for identifying and evaluating creative options and making defensible choices in situations characterized by multiple interests, high stakes, and uncertainty. Furthermore SDM is a common-sense set of core steps to aid decisions; A set of structuring tools from the decision sciences; A clear way to distinguish between values and facts; Informed by the social and physical sciences; An integration of analysis and deliberation; Flexible, scaleable and iterative.

· Dan spoke to the scale of planning where SDM is applicable, i.e. Linear Disturbance Management Planning, Watershed Management Planning, Protected Area Planning

· SDM is an iterative process with the following 6 steps:

1. Clarify the Problem / Decision Context

2. Define Objectives & Evaluation Criteria

3. Develop Alternatives

4. Estimate Consequences

5. Evaluate Trade-Offs / Make Choices

6. Implement and Monitor


Structured Decision Making is an umbrella term for a number of planning and decision support tools:

These include:

· Objectives hierarchies

· Means-ends diagrams

· Influence diagrams

· Decision trees

· Risk profiles

· Strategy tables

· Consequence tables

· Structured expert judgment

· Multi-attribute trade-off analysis

· Adaptive management


· SDM stresses the need for structuring tools i.e. Means – ends diagrams, Influence diagrams, strategy tables, consequence tables, because people will only make tough choices when they’ve had the chance to create alternatives and the chance to evaluate them with credible analysis

· SDM can support the CLUPP especially during Step 3 Prepare the plan stage – develop scenarios/options, draft the plan.

· 3 KEY MESSAGES: 1. Treat all interests / objectives on a level playing field Uncover all the things that matter, not just those you have data for. 2. SDM is about the integration of analysis and deliberation, one without the other will fail. 3. Iteration, iteration, iteration Need to build from the insight gained by formally evaluating alternatives.

----Breakout Group 3 An exercise in the Application of structured Decision Making (SDM)----

*see overall workshop themes on page 8*


2. Regional Planning Boundaries: Progress and Challenges to Establishing Planning Boundaries Ron Cruikshank, YLUPC

Ron gave a short presentation which highlighted First Nations Traditional Territories, and the status of Regional Planning Boundaries throughout the Yukon . His presentation covered some of the common ways of delineating planning boundaries. These included the use of:

· Watersheds

· A First Nations Traditional Territory

· Multiple First Nations Agreement

· (The YLUPC, First Nations and YG are exploring how to involve First Nations without Final Agreements in Regional Land Use Planning)

----Breakout Group 4 Regional Planning Boundaries)----

*see overall workshop themes on page 8*

----Breakout Group 5 Potential Additional Workshops/Learning----

*see below*

List of other workshops and learning/training needs:

1. REGIONAL LAND USE PLANNING 101 (contents/curriculum)

· Terms of Reference (sections 1-16 + Appendices)

· A Source Book for Commission Members

· Process of preparing Commission Budget and Work Plans

· Plan Implementation (ie) North Yukon (approved plan)

· Approval Process: from Recommended Plan to Final Recommended Plan

(Approved Plan) *See YLUPC Flow Chart

· Computer modeling/threshold applications: ALCES (A Landscape Cumulative Effects Simulator) model to North Yukon LMU’s. & Marxan (Cumulative effects model to Peel Watershed LMU’s)

· Plan amendments process: plan variance, plan amendment, plan review

· Sub-Regional planning comparative to YG Local Area Ordinance planning

· First Nations Roles and Responsibilities in Regional Land Use Planning in the Yukon - 2013

· Commission Vision Statements (examples)

· A Common Framework for Yukon Regional Land Use Planning:

Common Land Use Planning Process (CLUPP)

· Chapter 11-Land Use Planning, Section 11.0 Objectives listed (6)

· Umbrella Final Agreement (29.05.93) Whereas: preamble statements.

· Review of Umbrella Final Agreement and Yukon First Nation Final Agreement Implementation Plans –Yukon Land Use Planning Council as submitted to Government in year 2004. (9 year implementation review) (Lessons Learned)

· Consider contents from Regional Commission “Orientation/Training” Board Packages



Present or generate ideas on other types economic options (beyond primary resource extraction)

· 3.0 Regional Economic Development Plan

· 3.1 Government and the Tr’ondëk Hwëch’in shall jointly undertake the preparation of a regional economic development plan for the traditional territory of the Tr’ondëk Hwëch’in.

· 3.3.2 assess the potential for development in the areas of communication, culture, transportation, agriculture, energy, renewable and non-renewable resources and tourism in the traditional territory of the Tr’ondëk Hwëch’in. Note: Respective sections apply to each YFN’s with Final Agreements.


· How YESAB & YLUPC interact

· DRPC Terms of Reference, Appendix C, Protocols for Decision-Making

· Reference document presented by Dan Ohlson & Lesley Cabott entitled: Structures Decision-Making and its Potential Use in Regional Land Use Planning ( *Could apply to established regional commissions & stakeholders)

· Reference Dawson Regional Planning Commission:

“Orientation and Training “Board Package

· Invite individual Indigenous/Aboriginal planning practitioners to future Planning Workshops for local perspectives. (YFN’s Lands & Resource staff members)


· “Free entry system” review intended to re-visit the application of Quartz & Placer Acts and the relationship or impacts upon regional land use planning

· YESSA ( Yukon Environmental and Socio-economic Assessment Act) implications/relation to regional land use planning

Parties to consider review of the Yukon Environmental and Socio-economic Assessment Act and the mandate and responsibilities of the Yukon Environmental and socio-economic Assessment Board (YESAB) as it relates to Chapter 11 land Use planning.

“Parking Lot”


· Sub Regional district Planning and its relation with regional planning

· YESSA – Feedback loop, Plan approval

· Land Claim Agreement

Ø (see Ross Burnett presentation: Regional Planning done under Chapter 11 of the First Nation Final Agreements)

· Regional Land Use Planning Questions and Funding

Ø Review established Commission budgets, work plans and timeframes to complete draft regional land use plans, including additional timeframe for final plan approval. (ie) What was actual timeframe for North Yukon?

Ø Review of Umbrella Final Agreement and Yukon First Nation Final Agreement Implementation Plans –Yukon Land Use Planning Council as submitted to Government in year 2004. (9 year implementation review)

· LUP funding to larger grouped YFN’s ie NND /SFN/LSCFN

Ø Budget and Work Plan prepared by Commission, reviewed by YLUP. YLUPC recommends to YG for approval.

· Validity of core area boundary

Ø YLUPC refers to the Parties (ie) WRFN & KFN

· Trans boundary planning interests?

Ø YLUPC refers to Federal Government, Province Government, Yukon Government and affected First Nations (Comprehensive Claims Negotiating Process)


· Free entry system with respect to Yukon Placer & Quartz Act

(Parties prepare review document)


YG, YLUPC and YESAB advise and provide information on process.









Overall Themes from Workshop in no particular order (Breakout Groups, Question and Answer, “Parking Lot”, General Comments)

· Communication between those involved in CLUPP is very important.

· Consistent planning p process is important for maintaining trust. Inconsistencies generate mistrust and deceptions and could potentially derail everything.

· Interests/Values need to be considered on a level playing field, favoring one over the other i.e. non-renewable over tourism, can cause people to lose faith in the process

· Planning process needs to have flexibility built into it.

· Adequate funding needs to be in place for a successful planning process.

· All parties need to participate in order for planning process to be a success (where there is commitment, there is good will)

· Regional Land Use planning exercises with First Nation’s without Final Agreements needs to be figured out. Question is by whom? Who has the authority, jurisdiction and mandate? What Parties involved? (ie) Federal Government, Yukon Government, Yukon First Nation (affected) and CYFN?

· Follow through on MOU is important (Such as Financial Transfer Agreements, Approval process).

· Follow through on LOU (ie) Joint letter of understanding on Peel Watershed Regional Land Use Planning Process (Endorsed by representatives of all of the Parties)

· There is a need to balance the technical with the simple. i.e. no use if those involved do not understand it.

· Structured Decision Making is one mechanism to assist Regional Planning Commissions with producing a Regional Land Use Plan. (another is Terms of Reference, Appendix C, Protocols for Consensus Decision Making.

· Resolution of planning boundaries process gets more complicated when Yukon First Nations without Final Agreements are involved. i.e. more parties involved. (Cross jurisdictions: legal, moral & political).

· Several topics need to be discussed i.e. site specifics, r blocks, resource inventory, culturally significant sites, technical ecological knowledge (TEK), etc.

· Many strategies could be employed to aid Commissions with developing a Regional Plan, such as Structured decision making, Protocols for Consensus Decision Making, Interest based negotiation, meetings, etc.

· When working with YFN’s without final agreements (wrt RLUP), there needs to be commitment and goodwill to get the job done.

· Appears to be an interest in Regional Land Use Planning across the Territory, although there is some apprehension of the process because of the delayed approval process for the Peel.

· Education sessions on Regional Land Use Planning in communities are important to maintain dialogue and LUP continuity.

· Participants who are involved in Land Use Planning, or who are about to begin Regional land use planning exercises are interested in the lessons to be learned from previous planning exercises.

· Better to have orderly and integrated planning than overall adverse development.

· Yukon First Nations see Chapter 11 as one of the most important in final agreements. Many appear concerned about the intentions of YG with respect to implementing this chapter.

· There is turnover in YG of staff involved in land use planning. Workshops on chapter 11 that include presentations from YLUPC staff and FNs would be useful. A similar workshop, with FN speakers is needed for YG senior staff and departmental staff.



· YLUPC to update pamphlet: “First Nations Roles & Responsibilities in Regional Land Use Planning in the Yukon- 2013”

· Develop and conduct Planning 101 class sessions in requesting Yukon First Nation communities.

· Plain language planning * Reference: Common Land Use Planning Process (CLUPP)

· YLUPC schedule meetings with affected YFN’s with Traditional Territory boundary overlap interests. The Parties will seek consensus on a regional planning boundary (ie) North boundary of Whitehorse region will involve YLUPC, YG, LSCFN, KDFN & TKC

Note: See recent break through “Interim Administrative Agreement for Overlapping Traditional Territories’ (CAFN,KDFN, CTFN & TKC) dated February 12, 2013

· *Parties to develop: Regional Land Use Planning 101 document for reference and YFN’s community class sessions (*Reference: YLUPC Regional Land Use Planning 101 document delivered to CTFN on December 8, 2005)

· Meeting about funding – is there enough money? (YLUPC, Regional Commission, YG)

· Review established Commission budgets, work plans and timeframes to complete draft regional land use plans, including additional timeframe for final plan approval.

· Review of Umbrella Final Agreement and Yukon First Nation Final Agreement Implementation Plans –Yukon Land Use Planning Council as submitted to Government in year 2004. (9 year implementation review)

· YESAB and RLUP how they work together (conformity checks)– information session

· Information session on implementation process “lessons learned from North Yukon” (VGFN planning life after Commission)

· Indigenous/Aboriginal planning practitioner perspectives – have presenter at subsequent workshop.

· Workshop on structured tools including:

o how to define LMU’s and LMU designation system (See CLUPP)

o sub regional planning, how to incorporate into RLUPing

o how to set objectives? (Chapter 11)

o evaluating tools for scenario phase

o Engagement : YG,YFN, NGO, special int groups, public, etc


· Hold a RLUP 101 workshop for NGO’s, special int groups and the public so they can be better informed on the engagement phases of RLUPing

· Parties to develop: Regional Land Use Planning 101 document for reference and community class sessions

· With high levels of staff turnover in FNs, periodic information workshops on Chapter 11 planning are useful.

· Now that there are a number of FNs with experience of Chapter 11 plans, subsequent workshops should involve knowledgeable individuals from FNs in presenting, rather than YLUPC staff, YG staff and consultants.

· Provide participants who could not attend workshop with initial workshop binders and summary reports from the workshop.